Finding the Right Fit in a Managed Print Partnership

If you depend on your multifunction systems and laser printers to keep your workflows and employees in sync, then you’re how crucial it is to keep your equipment in good condition. You also know that a bottleneck in your print environment can impact productivity.

No matter what type of business you’re in, a Managed Print Services agreement can address common issues in your print infrastructure. The agreement can also reduce your current print spend by as much as 30%.

Here’s what we suggest to make sure your Managed Print partnership is a good fit for your company.

Insist on an Assessment

Not every Managed Print Services provider will begin with an assessment of your print environment. That’s a bad call and a sign that they offer a one-size-fits-all solution that won’t address your company’s specific needs. An assessment provides valuable information for you and your Managed Print Services provider.

A typical assessment shows many devices you currently use and what condition they’re in, how well your printers and copiers interface with your employees and workflow needs, how many documents each department prints and on which devices, how much ink and toner you’re currently using, and how much you’re spending on all of it.

Interview the Provider

A prepared list of questions can help you know what to ask a potential Managed Print Services provider. Here are a few of the most important ones.

  • Are your technicians industry certified? How many are on staff and how much experience do they have?
  • Can you provide proactive maintenance and remote equipment monitoring?
  • Can you help us with our print security concerns?
  • Do you offer automatic supply replenishment?
  • Can you help us reduce printing waste?

A Managed Print Services partnership is a great way to save money and improve productivity. Contact us at PrintRX to find out more today!


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